Expense & Imprest Management

Streamline Financial Tracking with Tagrit ERP’s Expense & Imprest Management Module
Tagrit ERP’s Expense & Imprest Management module is designed to simplify how organizations track, approve, and manage expenses and imprest (advance cash) requests. This module offers real-time monitoring, approval workflows, and reporting tools that help ensure budget compliance and financial transparency. By automating expense and imprest processes, businesses can gain better control over spending, reduce manual effort, and improve accuracy in financial records.

Efficient Expense and Imprest Tracking

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Track employee expenses and cash advances seamlessly, making it easy to manage reimbursements and monitor expenses in real-time. The module’s automated workflows allow employees to submit expense claims and imprest requests directly for approval, keeping processes efficient and transparent.

Tagrit ERP Expense and Imprest
Tagrit ERP Expense and Imprest Management
Predictive Analytics

Key Features

Expense Management

  1.  Expense Requests: Allow employees to submit expense requests online.
  2. Expense Approval Workflows: Customize approval processes based on organizational needs.
  3. Expense Categories: Organize expenses into categories for easy tracking and reporting.
  4. Receipt Attachments: Enable employees to attach receipts to expense claims.
  5. Project Expenses: Link expenses to specific projects for precise project costing.

Imprest (Advance Cash) Management

  1. Imprest Requests: Enable employees to request advance funds for upcoming expenses.
  2. Imprest Settlement: Simplify the process of settling imprest accounts upon expense submission.
  3. Imprest Balance Tracking: Monitor advance cash balances for each employee.
  4. Imprest Approval Workflows: Set up customized approval hierarchies for cash advances.

Reimbursement & Payment Processing

    1. Automated Reimbursements: Automate reimbursement calculations and processing.
    2. Multiple Payment Methods: Support a variety of reimbursement methods, including direct deposits.
    3. Scheduled Payments: Set schedules for timely reimbursements and advances.
  •  Real-Time Monitoring and Reporting
    1. Expense and Imprest Reports: Access detailed reports for expense and imprest activities.
    2. Budget vs. Actual Reports: Compare expenses against budgets to avoid overspending.
    3. Departmental and Project Reports: Analyze expenses by department, project, or category.
    4. Visual Data Insights: View expense trends and approvals with graphical reports
Tagrit ERP Expense and Imprest Management

  1. Compliance and Audit-Ready Features

    • Audit Trails: Track changes and approvals for all expense and imprest requests.
    • Policy Enforcement: Ensure expenses comply with company policies.
    • Receipts and Documentation Storage: Store digital receipts and documentation for future reference.

  2. Settings & Customization

    • Approval Hierarchies: Configure multi-level approval workflows for expense and imprest requests.
    • Custom Categories and Policies: Create custom expense categories and define company policies.
    • Permissions Management: Control access to expense data and approval functions.
    • Expense and Imprest Limits: Set maximum allowable amounts per employee or expense type.

  3. Integration with Other Tagrit ERP Modules

    • Accounting & Finance Module: Automatically sync expenses with accounting records for accurate financial reporting.
    • Project Management Module: Track project-related expenses in real-time.
    • HR Payroll Module: Link expenses and reimbursements directly to payroll for simplified processing.
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